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SimpleERP for Ireland

Simple ERP for small businesses in Ireland

Invoices with VAT worked out, stock, books, payroll and your team in one login, set up for Ireland from the first screen.

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In short

SimpleERP is simple ERP software for small businesses in Ireland. Choose Ireland at sign-up and it sets up VAT, your VAT number, EUR, a January financial year and local payroll components.

Illustration of vat invoice INV-2026-0213 to Northside Retail with VAT 23% and the amount in words.

What you get on day one

Pick Ireland when you create the business. Everything below is seeded for you and editable in Settings.

  • VAT rates seeded. VAT 23%, VAT 13.5% (reduced), VAT 9% (second reduced), VAT 0% (zero-rated) and Exempt, with VAT 23% as the default.
  • VAT Invoice with your VAT number. The VAT number is checked for format when you enter it and printed on every invoice.
  • EUR amounts, DD/MM/YYYY dates. A total prints as €1,250,000.00, in words as euros and cents.
  • A January to December financial year. Numbering runs per year: the first invoice is INV-2026-0001.
  • Payroll components ready. Salary, Bonus, PAYE income tax, USC, Employee PRSI, MyFutureFund (employee, if enrolled), Employer PRSI and MyFutureFund (employer, if enrolled).
  • Phones with +353. Customer, supplier and employee numbers take the +353 format; you and your team sign in with your email.

VAT

VAT on every line, worked out as you type

Each product carries its VAT rate. Pick the customer, type the item, press Enter: VAT, totals and the amount in words fill in as you go.

  • Output and input VAT posted to their own accounts
  • A tax summary by rate for whoever files your returns
  • Credit notes reverse the tax with the sale

Illustration of the keyboard-first invoice editor with a focused line, live tax totals and shortcut hints.

VAT in Ireland

VAT in Ireland: what you need to know

The rules the product is set up around, in plain words. Your accountant confirms what applies to you. Sources: Revenue: current VAT rates, Revenue: VAT thresholds, Revenue: when VAT is payable, Revenue: VAT modernisation.

  • Registration. You must register for VAT once your turnover passes €42,500 a year for services or €85,000 for goods (since 1 January 2025). Below that, registering is voluntary.
  • Rates. 23% standard; 13.5% reduced, for example on building work and hotel stays; 9% on newspapers, sports facilities, gas and electricity, and since 1 July 2026 on restaurant and catering food and hairdressing. Some goods, such as most food and exports, are zero-rated.
  • Returns. VAT3 returns cover two months and are due by the 19th of the following month, or the 23rd when you file and pay on ROS, with an annual Return of Trading Details.
  • Invoices. A VAT invoice to a business shows your name, address and VAT number, the customer's name and address, a sequential number, the date, a description, the price before VAT, the rate and the VAT at each rate.
  • E-invoicing. Revenue's roadmap starts e-invoicing and real-time reporting between Irish businesses with large companies on 1 November 2028, with others following. Nothing changes for small businesses yet.
  • Reverse charge. For services bought from a business abroad you account for the VAT yourself. SimpleERP self-assesses it on bills from suppliers in other countries.

Price

Priced in EUR

Every module is free for 7 days with no card. Premium is then €45 per user per month, the fixed equivalent of USD 50, counted on the people who sign in.

Books

Books that keep themselves

Every invoice, bill and payment posts its own journal in EUR. Profit and loss, the balance sheet and the VAT summary are ready any day of the January to December year.

Payroll

Payroll set up for Ireland

Salary components for Ireland are seeded when you create the business. Runs build each payslip from the structure and post salary expense and payables when you approve.

  • Salary, Bonus, PAYE income tax and USC ready to use
  • PRSI seeded at the rates from 1 October 2026: 4.35% for the employee and 11.4% for the employer (a lower employer rate applies on lower weekly pay)
  • MyFutureFund auto-enrolment, since 1 January 2026: 1.5% from the employee and 1.5% from the employer for eligible staff without a workplace pension
  • PAYE and USC follow each employee's Revenue Payroll Notification: you enter them per run
  • Statutory sick leave: 5 days a year in 2026, paid at 70% of normal pay up to €110 a day
  • Attendance and leave feed paid days
  • Payslips in employee self-service

Illustration of a payslip with Salary, Bonus and net pay of €3,161.

Honest limits

Honest limits

  • Filing VAT returns or submitting e-invoices to a government system
  • Statutory payroll tax tables: you enter the deduction amounts
  • Prices that include tax: product prices are entered before tax
  • Invoices in a second currency: one currency per business
  • Payroll submissions to Revenue on ROS
  • The livestock rate of 4.8% and the farmer flat-rate addition: add them as rates if you need them

Getting started

Start in three steps

  1. Sign up

    Your name, your email and a password. No card.

  2. Tell us about the business

    Business name, county and your VAT number if you are registered.

  3. Send your first invoice

    Add a customer and a product, then bill. The invoice is ready to print or share.

FAQ

Questions, answered

Do I need to be registered for VAT to use SimpleERP?

No. Setup asks whether you are registered. You must register for VAT once your turnover passes €42,500 a year for services or €85,000 for goods. Below that, registering is voluntary. If that changes, switch it in Settings; your VAT number prints on every invoice once you add it.

What does a SimpleERP vat invoice show?

Your business name and address, your VAT number, the customer, a number from a sequence that never repeats, the date, each line with its VAT rate, the tax by rate and the amount in words. Your accountant can confirm what your business must show.

How much does SimpleERP cost in Ireland?

Every module is free for 7 days with no card. After that Premium is €45 per user per month (€540 per user per year), the fixed equivalent of USD 50, counted on the people who sign in. See pricing.

Does SimpleERP file my VAT returns?

No. It keeps the records and gives you a tax summary by rate and the sales and purchase registers, all exportable to CSV, for whoever files your returns.

Does SimpleERP send payroll or VAT returns to ROS?

No. SimpleERP keeps the invoices, bills and payslips and gives you the VAT summary by rate and the sales and purchase registers. You or your accountant file the VAT3 and the payroll submissions on ROS from those figures.

Which VAT rate do restaurants and cafés use now?

Since 1 July 2026, food from restaurants and catering is at 9% while alcohol, soft drinks and bottled water stay at 23%. SimpleERP seeds both rates; set each product's rate once and invoices pick it up. Check the Revenue guidance for mixed sales.

Where is my data stored?

In a PostgreSQL database on the hosted service, where row-level security keeps each business to its own rows. Ask us where the service is hosted and how it is backed up, and export your reports to CSV whenever you like.

Related

Run your business in Ireland from one simple place.

Seven days free. No card. Then €45 per user per month.

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