HR, attendance & leave
HR, attendance and leave software for small businesses
Keep employees, daily attendance and leave in one place, with as little typing as possible, and let payroll read it without anyone copying numbers across.
In short
SimpleERP is attendance and leave software for Indian small businesses. Add employees, mark a day's attendance on one screen or let staff check in from their phones, approve leave from anywhere, and payroll reads paid days automatically.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
The daily job: who is in today, and who is off next week
In a small business the person marking attendance also runs the shop or the floor. SimpleERP makes it a one-minute job and keeps leave balances right without a register.
- Mark everyone present in one tap, then fix the exceptions
- Approve leave from a phone with the balance shown beside it
- Hand payroll the paid days without re-entering anything
Employees
Add an employee in a minute, invite them by phone
Name, joining date and job details are enough to start; codes such as EMP-0007 are assigned for you. Invite the employee to self-service with their phone number and they get a login that shows only their own attendance, leave, payslips and claims.
- Department, designation, branch, manager and shift on every record
- Bank and ID details shown masked to everyone except HR and the employee
- Documents tab for offer letters and ID copies
- Status from active to on notice to terminated, with history kept
- Terminating someone cancels their future leave and clears future attendance
Attendance
Mark a whole day's attendance on one screen
The daily sheet lists everyone with a present, absent, half day, leave or work from home control. Mark all present fills the rows you have not touched, and each change saves as you make it. Holidays, weekly offs and approved leave are already filled in and locked.
- Check-in and check-out times, with a late flag after the shift's grace period
- A monthly calendar per employee with present, leave and late counts
- Past dates can be corrected only by people allowed to
Self-service
Employees check in from their own phones
On the self-service page an employee taps Check in when they arrive and Check out when they leave. SimpleERP records the time, marks them late against their shift, and works out hours worked after the break. One check-in a day; corrections go through HR. Night shifts that end after midnight stay on the day they started, so a 10 pm to 6 am shift counts once.
Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.
Leave
Leave is requested and approved from a phone
An employee picks the leave type, sees the balance and the dates, and SimpleERP counts working days only, skipping holidays and weekly offs. The approver sees the balance after approval. Approved leave fills attendance for those days automatically.
- Allocate for all fills the year's quota, pro-rated for people who joined mid-year
- Nobody approves their own leave
- Start new leave year carries forward what is allowed
| Leave type (as seeded) | Days a year | Paid | Carry forward |
|---|---|---|---|
| Casual leave | 12 | Yes | No |
| Sick leave | 12 | Yes | No |
| Earned leave | 15 | Yes | Up to 30 days |
| Leave without pay | None | No | No |
Structure
Shifts, holidays and an org chart, set up once
A General shift of 9:00 to 6:00, Monday to Saturday, with a 60-minute break and 15 minutes' grace is ready on day one. Add night shifts, paste a year of holidays in one go, give holidays to one branch only, and see reporting lines in a simple org chart.
- Shift start, end, break, grace and working days, with one shift marked default
- Holidays for every branch or just one
- Departments and designations with headcount
- Org chart built from each employee's manager
Payroll
Attendance and leave feed payroll without re-entry
When payroll runs, each employee's working days, paid days and loss-of-pay days come straight from this module. Absent counts one day, a half day counts half, and unpaid leave counts as loss of pay. Days nobody marked are treated as present but flagged for you to check.
- Paid leave counts as a paid day
- Half days count as half a paid day
- Headcount, attendance summary and leave balance reports in one place
One system
What it connects to
People records are shared by payroll, expense claims, assets and the team's logins.
Payroll
Salary structures, monthly runs and payslips with PF, PT and TDS, posted to the books.
See howExpenses
Business expenses with receipts, and staff claims from submit to approve to reimburse.
See howTeam, roles & settings
Members, roles and permissions, branches, numbering, lock date and audit log.
See how
Honest limits
Not included yet
- Biometric or face recognition devices
- Location checks on phone check-in
- A built-in list of national holidays: add or paste your own
- Recruitment, appraisals and performance reviews
FAQ
Questions, answered
Can employees mark their own attendance?
Yes. With a self-service login, an employee checks in and out from their phone. SimpleERP records the time and flags late arrival against their shift.
Do I have to mark attendance every day for payroll to work?
No. Unmarked days are treated as present so nobody loses pay by accident, and the payroll review flags them so you can check.
Does it support half-day leave?
Yes, for leave types that allow it. A half day counts as 0.5 against the balance and as half a paid day in payroll.
Can different branches have different holidays?
Yes. A holiday can apply to every branch or to one branch only. Employees without a branch follow the business-wide list.
What does an employee see when they log in?
Only their own profile, attendance, leave requests and balances, payslips and expense claims. The Employee role is self-service only. See team and roles.
Related
Keep reading
Payroll
Salary structures, monthly runs and payslips with PF, PT and TDS, posted to the books.
Read moreExpenses
Business expenses with receipts, and staff claims from submit to approve to reimburse.
Read moreHR & payroll teams
Attendance, leave and payroll in one flow, with self-service for every employee.
Read moreRetail
Counter invoices with a UPI QR, stock by store with a low-stock list, and the day's cash and bank.
Read more
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