For store and purchase teams
Stock you can trust and purchases that keep up
Know what is running low, order it, receive it against the supplier's bill, count it, move it and make with it, with every change recorded as a document.
In short
SimpleERP is purchase and stock software for store teams in Indian small businesses. A low-stock list becomes purchase orders, supplier bills receive stock at cost, counts and transfers are documents, and work orders consume and produce stock at weighted average cost.
Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.
What you open every morning
The low-stock list: every product at or below its reorder level, with the shortfall and the supplier you last bought it from.
- Select what to reorder and create purchase orders, grouped by supplier, in one step.
- Purchase orders due with their expected delivery dates.
- Stock on hand by warehouse, with the value at average cost.
- Bills waiting to post, so goods that arrived yesterday are in stock today.
Your screens
The five screens a store team lives in
Each one works on a phone, so counts and transfers can be done standing in the godown.
| Screen | Where | What you do there |
|---|---|---|
| Stock | Inventory › Stock | See on hand by warehouse, low stock and the movement ledger |
| Purchase orders | Purchase › Orders | Order from suppliers with a delivery date and warehouse |
| Supplier bills | Purchase › Bills | Enter the bill, receive the stock, attach the scanned copy |
| Adjustments | Inventory › Adjustments | Record a physical count, damage or opening stock, with a reason |
| Transfers | Inventory › Transfers | Move stock between warehouses with a document |
Purchase
Receive stock against the bill, at the bill's cost
Posting a supplier bill receives the goods into the chosen warehouse at the line cost and updates the weighted average, so stock value follows what you actually paid. Link the bill to its purchase order and the order shows what has been received.
- Duplicate guard refuses the same supplier bill number twice.
- Zero-cost warning when a stocked line would come in at ₹0.
- Debit notes send goods back and take them out of stock.
- Product CSV import with a dry run that shows every error before anything is written.
Manufacturing
Work orders that consume and produce stock
If you make what you sell, a work order issues the components from one warehouse and receives the finished goods into another at actual cost when it is completed.
- Bills of materials with scrap and additional cost per batch.
- Availability check against the source warehouse when the work order is planned.
Illustration of a bill of materials with cost roll-up and a work order moving from planned to in progress to completed.
What changes
What you stop doing
- Keeping a stock register next to the billing software.
- Overwriting stock numbers. Stock changes only through posted documents, so every change has a reason.
- Finding out at month end that a product ran out a week ago.
- Re-entering supplier bills for the accountant. The bill you post is the one in the books.
- Asking sales what was sold before you reorder. Every invoice has already taken its stock out.
Your access
You get the Purchase & Inventory role
The seeded Purchase & Inventory role covers suppliers, purchase orders, bills, debit notes, products, stock, warehouses and manufacturing, plus inventory reports, with payments as view only.
- No access to sales, the ledger or payroll unless the owner gives you a custom role.
- Approve permissions for posting adjustments and transfers can be given or held back by role.
FAQ
Questions, answered
How do I correct stock after a physical count?
Create a stock adjustment in count mode, enter the counted quantity, and SimpleERP posts the difference with the reason you choose. If stock moved since you saved, it shows the new difference and asks you to confirm.
Can stock go negative?
Not by default. Posting a document that would take a product below zero in a warehouse is refused, with a message naming the product and warehouse. An owner can allow negative stock from the warehouses screen.
Can I import my product list?
Yes. Upload a CSV, map the columns, run a dry run that lists every error by row, then import. Opening quantities in the file become an opening stock adjustment per warehouse.
How is stock valued?
At weighted average cost per product. Each receipt updates the average, and sales, transfers and work orders issue at it. See the worked example.
Can I see who changed a stock number?
Yes. Stock changes only through documents such as bills, invoices, adjustments, transfers and work orders, and the movement ledger lists each one with its date, quantity, cost and the document behind it. Edits to products and documents are also kept in the audit log with the person and time.
Related
Keep reading
Inventory
Stock on hand by warehouse at weighted average cost, with a movement ledger and a low-stock list.
Read morePurchase
Purchase orders, supplier bills that receive stock, debit notes and payables.
Read moreAccountants
Balanced books, documents that post themselves, GST registers and a lock date.
Read moreManufacturing
BOMs with scrap and cost roll-up, work orders that move stock, and payroll for shop-floor staff.
Read more
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