For HR and payroll teams
Attendance to payslip in one flow
Mark attendance, approve leave, run payroll from salary structures and paid days, and let every employee see their own payslips, leave and claims on their phone.
In short
SimpleERP is HR and payroll software for Indian small businesses. Daily attendance and leave feed paid days into monthly payroll runs, payslips carry Basic, HRA, PF, PT and TDS lines, approval posts the journal, and employees use self-service on their phones.
Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.
What you open every morning
Today's attendance sheet, with everyone listed and one button to mark them all present.
- Mark all present, then change the few who are absent, on leave or on half day.
- Self check-ins already marked, with late arrivals flagged against the shift's grace minutes.
- Leave requests and expense claims waiting for approval, on the dashboard.
Your screens
The five screens an HR person lives in
Each of these works on a phone, so approvals do not wait until you are back at a desk.
| Screen | Where | What you do there |
|---|---|---|
| Attendance | People › Attendance | Mark the day for everyone, or correct a check-in |
| Leave | People › Leave | Approve or reject requests; balances update at once |
| Employees | People › Employees | Add a person, set their shift and invite them to self-service |
| Payroll runs | Payroll › Runs | Generate the month's payslips, review, approve and pay |
| Claims | Expenses › Approvals | Approve or reject staff expense claims with a reason |
Payroll
Payroll that reads attendance, not a spreadsheet
A payroll run generates every payslip from each employee's salary structure and the month's paid days, so loss of pay comes from attendance and leave instead of a manual column.
- Salary structures per employee with Basic, HRA, allowances, PF, PT and TDS, versioned by effective date.
- Advances given during the month are recovered automatically through the next payslips, in the instalments you set.
- Generate, approve, pay: approval posts salary expense and payables, payment posts the bank.
- Payslips on A4 and on the employee's phone, with net pay in words.
- Payroll register and component summary reports, ready for your PF, PT and TDS working.
Self-service
Every employee helps themselves
Invite an employee by phone and they get a self-service login that shows only their own attendance, leave, payslips and expense claims. Nobody has to ask HR for a copy of last month's payslip or how many leave days are left, and HR stops being the help desk for questions the system can answer.
- Check in and out from their phone.
- Request leave with the balance shown, and see the decision.
- Download payslips and submit expense claims with a receipt photo.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
What changes
What you stop doing
- Copying attendance into a payroll spreadsheet each month, and fixing the formulas when someone joins mid-month.
- Answering 'how much leave do I have' on WhatsApp.
- Printing and handing out payslips. Employees open them on their phones.
- Sending salary totals to the accountant. The payroll journal is already in the books.
- Keeping a separate file for people who left. Terminated employees drop out of attendance and payroll, and their history stays on record.
Your access
You get the HR Manager role
The seeded HR Manager role covers employees, attendance, leave, payroll and expense claim approvals, with HR and payroll reports and view access to assets.
- Employees get the Employee self-service role, which sees only their own records.
- Bank and ID details are masked except to HR managers and the employee themselves, so payroll data stays private even inside the team.
FAQ
Questions, answered
Does SimpleERP calculate PF, PT and TDS?
Payslips carry PF, PT and TDS as salary components, with PF seeded at 12% of Basic and the employer share shown separately. You set PT and TDS amounts per employee. SimpleERP does not file PF, ESI, PT or TDS returns. See the payroll components guide.
Can I add my own salary components?
Yes. Components can be earnings, deductions or employer contributions, as a fixed amount or a percentage of Basic or of gross, and you choose whether each is reduced for loss of pay.
Can employees mark their own attendance?
Yes. With self-service, an employee checks in and out from their phone, and late arrivals are flagged against their shift. Location tracking is not included.
Does it handle piece-rate or weekly wages?
No. Payroll runs are monthly, with salary components. Piece-rate and weekly pay are not supported yet.
Can I change an employee's salary in the middle of the year?
Yes. Salary structures are versioned by effective date. Add a new structure from the date of the raise and payroll runs use whichever structure is in force for the month.
Related
Keep reading
Payroll
Salary structures, monthly runs and payslips with PF, PT and TDS, posted to the books.
Read moreHR, attendance & leave
Employees, a daily attendance sheet, phone check-in, holidays and leave balances.
Read moreBusiness owners
Cash, dues and profit at a glance, plus the approvals only you can give.
Read moreTextiles & garments
Fabric to garment bills of materials, stock by warehouse, HSN-coded GST invoices and payroll.
Read more
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