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SimpleERP for Sri Lanka

Simple ERP for small businesses in Sri Lanka

Invoices with VAT worked out, stock, books, payroll and your team in one login, set up for Sri Lanka from the first screen.

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In short

SimpleERP is simple ERP software for small businesses in Sri Lanka. Choose Sri Lanka at sign-up and it sets up VAT, your VAT number, LKR, an April financial year and local payroll components.

Illustration of tax invoice INV-2026-27-0213 to Northside Retail with VAT 18% and the amount in words.

What you get on day one

Pick Sri Lanka when you create the business. Everything below is seeded for you and editable in Settings.

  • VAT rates seeded. VAT 18%, VAT 0% (zero-rated) and Exempt, with VAT 18% as the default.
  • Tax Invoice with your VAT number. The VAT number is checked for format when you enter it and printed on every invoice.
  • LKR amounts, DD/MM/YYYY dates. A total prints as LKR 1,250,000.00, in words as rupees and cents.
  • An April to March financial year. Numbering runs per year: the first invoice is INV-2026-27-0001.
  • Payroll components ready. Basic salary, Allowances, EPF (employee), APIT (income tax), Other deductions, EPF (employer) and ETF (employer).
  • Phones with +94. Customer, supplier and employee numbers take the +94 format; you and your team sign in with your email.

VAT

VAT on every line, worked out as you type

Each product carries its VAT rate. Pick the customer, type the item, press Enter: VAT, totals and the amount in words fill in as you go.

  • Output and input VAT posted to their own accounts
  • A tax summary by rate for whoever files your returns
  • Credit notes reverse the tax with the sale

Illustration of the keyboard-first invoice editor with a focused line, live tax totals and shortcut hints.

VAT in Sri Lanka

VAT in Sri Lanka: what you need to know

The rules the product is set up around, in plain words. Your accountant confirms what applies to you. Sources: Inland Revenue Department: Value Added Tax, Employees' Provident Fund.

  • Rate. VAT is 18% since 1 January 2024. Exports are zero-rated and listed goods and services are exempt.
  • Registration. Registration is required once taxable supplies pass Rs. 15 million in a quarter or Rs. 60 million in 12 months (lower thresholds apply to financial services).
  • Tax invoices. A registered person must issue a tax invoice when selling to another registered person. SimpleERP prints "Tax Invoice" once you add your VAT number.
  • Returns. Returns are monthly or quarterly, due by the last day of the month after the period; the tax is paid by the 20th of the following month. Online filing through IRD e-Services is mandatory for periods from 1 July 2025.
  • SSCL. The Social Security Contribution Levy of 2.5% is a separate levy on turnover, declared on its own return.
  • Year. The tax year runs from April to March, and SimpleERP numbers documents on that year.

Price

Priced in LKR

Every module is free for 7 days with no card. Premium is then LKR 15,000 per user per month, the fixed equivalent of USD 50, counted on the people who sign in.

Books

Books that keep themselves

Every invoice, bill and payment posts its own journal in LKR. Profit and loss, the balance sheet and the VAT summary are ready any day of the April to March year.

Payroll

Payroll set up for Sri Lanka

Salary components for Sri Lanka are seeded when you create the business. Runs build each payslip from the structure and post salary expense and payables when you approve.

  • Basic salary, Allowances, EPF (employee) and APIT (income tax) ready to use
  • EPF at 8% (employee) and 12% (employer) of total earnings, and ETF at 3% paid by the employer alone
  • APIT line ready for the amount from IRD's tax tables
  • Attendance and leave feed paid days
  • Payslips in employee self-service

Illustration of a payslip with Basic salary, Allowances and net pay of LKR 1,182,720.

Honest limits

Honest limits

  • Filing VAT returns or submitting e-invoices to a government system
  • Statutory payroll tax tables: you enter the deduction amounts
  • Prices that include tax: product prices are entered before tax
  • Invoices in a second currency: one currency per business
  • SSCL returns and the levy on turnover
  • Filing VAT returns through IRD e-Services

Getting started

Start in three steps

  1. Sign up

    Your name, your email and a password. No card.

  2. Tell us about the business

    Business name, province and your VAT number if you are registered.

  3. Send your first invoice

    Add a customer and a product, then bill. The invoice is ready to print or share.

FAQ

Questions, answered

Do I need to be registered for VAT to use SimpleERP?

No. Setup asks whether you are registered. VAT registration is required once taxable supplies pass Rs. 15 million in a quarter or Rs. 60 million in 12 months. If that changes, switch it in Settings; your VAT number prints on every invoice once you add it.

What does a SimpleERP tax invoice show?

Your business name and address, your VAT number, the customer, a number from a sequence that never repeats, the date, each line with its VAT rate, the tax by rate and the amount in words. Your accountant can confirm what your business must show.

How much does SimpleERP cost in Sri Lanka?

Every module is free for 7 days with no card. After that Premium is LKR 15,000 per user per month (LKR 180,000 per user per year), the fixed equivalent of USD 50, counted on the people who sign in. See pricing.

Does SimpleERP file my VAT returns?

No. It keeps the records and gives you a tax summary by rate and the sales and purchase registers, all exportable to CSV, for whoever files your returns.

Does SimpleERP work out SSCL?

No. SSCL is a levy on your turnover, not a tax line on each invoice. SimpleERP's sales register gives you the turnover figure for the SSCL return.

What does a SimpleERP tax invoice show in Sri Lanka?

Your name, address and VAT number, the buyer's VAT number, a sequential number and date, each line with its VAT rate, the VAT total and the amount in words in rupees and cents.

Where is my data stored?

In a PostgreSQL database on the hosted service, where row-level security keeps each business to its own rows. Ask us where the service is hosted and how it is backed up, and export your reports to CSV whenever you like.

Related

Run your business in Sri Lanka from one simple place.

Seven days free. No card. Then LKR 15,000 per user per month.

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