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SimpleERP for Netherlands

Simple ERP for small businesses in the Netherlands

Invoices with VAT worked out, stock, books, payroll and your team in one login, set up for the Netherlands from the first screen.

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In short

SimpleERP is simple ERP software for small businesses in the Netherlands. Choose Netherlands at sign-up and it sets up VAT, your VAT number, EUR, a January financial year and local payroll components.

Illustration of invoice INV-2026-0213 to Northside Retail with VAT 21% and the amount in words.

What you get on day one

Pick Netherlands when you create the business. Everything below is seeded for you and editable in Settings.

  • VAT rates seeded. VAT 21%, VAT 9% (reduced), VAT 0% (zero-rated) and Exempt, with VAT 21% as the default.
  • Invoice with your VAT number. The VAT number is checked for format when you enter it and printed on every invoice.
  • EUR amounts, DD/MM/YYYY dates. A total prints as €1,250,000.00, in words as euros and cents.
  • A January to December financial year. Numbering runs per year: the first invoice is INV-2026-0001.
  • Payroll components ready. Salary, Bonus, Wage tax (loonheffing), Health insurance contribution (Zvw), Unemployment premium (AWf), Disability premium (Aof) and Holiday allowance.
  • Phones with +31. Customer, supplier and employee numbers take the +31 format; you and your team sign in with your email.

VAT

VAT on every line, worked out as you type

Each product carries its VAT rate. Pick the customer, type the item, press Enter: VAT, totals and the amount in words fill in as you go.

  • Output and input VAT posted to their own accounts
  • A tax summary by rate for whoever files your returns
  • Credit notes reverse the tax with the sale

Illustration of the keyboard-first invoice editor with a focused line, live tax totals and shortcut hints.

VAT in the Netherlands

VAT in the Netherlands: what you need to know

The rules the product is set up around, in plain words. Your accountant confirms what applies to you. Sources: Belastingdienst: VAT rates and exemptions, Belastingdienst: hotel stays at 21% from 2026, business.gov.nl: VAT number, business.gov.nl: small businesses scheme.

  • Registration. There is no threshold: once you register with the Chamber of Commerce (KVK), the Tax Administration sends a VAT number (btw-id) for your invoices and a separate VAT tax number for your returns.
  • Small businesses scheme (KOR). With turnover of €20,000 a year or less you can opt in: you charge no VAT, reclaim none and file no returns.
  • Rates. 21% standard; 9% for food, medicines, books and camping, among others. Since 1 January 2026 hotel and holiday stays are at 21%. Exports and supplies to businesses in other EU countries are at 0%.
  • Returns. Most businesses file quarterly, by the end of the month after the quarter.
  • Invoices. Show your btw-id, your and the customer's name and address, a sequential number, the date, a description, the amount before VAT, the rate and the VAT.
  • Reverse charge. For services bought from a business abroad the VAT moves to you (btw verlegd). SimpleERP self-assesses it on bills from suppliers in other countries.

Price

Priced in EUR

Every module is free for 7 days with no card. Premium is then €45 per user per month, the fixed equivalent of USD 50, counted on the people who sign in.

Books

Books that keep themselves

Every invoice, bill and payment posts its own journal in EUR. Profit and loss, the balance sheet and the VAT summary are ready any day of the January to December year.

Payroll

Payroll set up for the Netherlands

Salary components for the Netherlands are seeded when you create the business. Runs build each payslip from the structure and post salary expense and payables when you approve.

  • Salary, Bonus, Wage tax (loonheffing) and Health insurance contribution (Zvw) ready to use
  • Holiday allowance of at least 8% of gross pay accrues each run as an employer cost owed to the employee
  • Employer premiums seeded at the 2026 rates: Zvw 6.10% and the low AWf rate of 2.74% (flexible contracts pay the high rate, 7.74%). Enter the Aof premium for your size
  • Wage tax and national insurance are withheld together as loonheffing: you enter it per run from the tables
  • Attendance and leave feed paid days
  • Payslips in employee self-service

Illustration of a payslip with Salary, Bonus and net pay of €3,422.

Honest limits

Honest limits

  • Filing VAT returns or submitting e-invoices to a government system
  • Statutory payroll tax tables: you enter the deduction amounts
  • Prices that include tax: product prices are entered before tax
  • Invoices in a second currency: one currency per business
  • Payroll returns (loonaangifte) to the Tax Administration
  • Dutch-language screens and documents

Getting started

Start in three steps

  1. Sign up

    Your name, your email and a password. No card.

  2. Tell us about the business

    Business name and your VAT number if you are registered.

  3. Send your first invoice

    Add a customer and a product, then bill. The invoice is ready to print or share.

FAQ

Questions, answered

Do I need to be registered for VAT to use SimpleERP?

No. Setup asks whether you are registered. Every business charges VAT (btw) from its first sale. With turnover of €20,000 a year or less you can opt into the small-business scheme (KOR) and charge none. If that changes, switch it in Settings; your VAT number prints on every invoice once you add it.

What does a SimpleERP invoice show?

Your business name and address, your VAT number, the customer, a number from a sequence that never repeats, the date, each line with its VAT rate, the tax by rate and the amount in words. Your accountant can confirm what your business must show.

How much does SimpleERP cost in the Netherlands?

Every module is free for 7 days with no card. After that Premium is €45 per user per month (€540 per user per year), the fixed equivalent of USD 50, counted on the people who sign in. See pricing.

Does SimpleERP file my VAT returns?

No. It keeps the records and gives you a tax summary by rate and the sales and purchase registers, all exportable to CSV, for whoever files your returns.

I use the small businesses scheme (KOR). Can I still use SimpleERP?

Yes. Answer No to "VAT registered?" at setup and choose the Exempt rate on your products, so invoices carry no VAT. If you leave the scheme later, add your btw-id in Settings and switch the products to 21% or 9%.

Can I send e-invoices or file my VAT return from SimpleERP?

No. SimpleERP produces PDF invoices and gives you the VAT summary by rate and the sales and purchase registers for the return, which you or your accountant file with the Tax Administration.

Where is my data stored?

In a PostgreSQL database on the hosted service, where row-level security keeps each business to its own rows. Ask us where the service is hosted and how it is backed up, and export your reports to CSV whenever you like.

Related

Run your business in the Netherlands from one simple place.

Seven days free. No card. Then €45 per user per month.

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