Furniture
Payroll software for furniture factories
Pay carpenters, polishers and showroom staff on the seventh of every month from the attendance the supervisor already marks, and recover the festival advances without a separate notebook.
In short
SimpleERP is payroll software for furniture factories in India. Carpenters, polishers and upholsterers are paid monthly from attendance, salary advances are recovered through the payslip, and PF and the salary expense post to the books when you approve.
Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.
A payroll day at Marwar Sheesham Works
Thirty-four people work at Marwar Sheesham Works: carpenters on the benches, two machine men on the planer and the CNC router, polishers in the spray room, upholsterers who make the sofa cushions, and three people in the showroom. The carpenters work in sheesham and mango wood bought by the cft, a polisher is paid extra for PU polish on a dining table, and the fitters who hang hinges and drawer channels are the first to be moved between benches. The supervisor marks attendance at 8.30 each morning.
Before Diwali half the carpenters take an advance to travel home to their villages near Barmer and Nagaur. Under the old way, those advances lived in a diary, and the seventh of each month went on working out who was absent and who still owed what.
How do I set the salary for a carpenter and a polisher?
Each person has a salary structure with Basic and the allowances you pay. Rajasthan does not levy professional tax, so a Jodhpur payslip carries PF and any advance recovery but no PT line.
- Raise a salary from a date with a new structure; the old one stays on record.
- Overtime in the busy season is added as an earnings line on that month's draft payslip.
- ESI is added as a deduction component for those it applies to.
| Item | How it is set | Who it applies to |
|---|---|---|
| Basic | Fixed per month | Everyone |
| HRA | 40% of Basic | Everyone on the rolls |
| Special allowance | Fixed | Carpenters, machine men and polishers |
| Provident fund | 12% of Basic | Employees enrolled in PF |
| Shift | 8.30 to 6.00 with 10 grace minutes, Sunday off | Workshop and spray room |
| Showroom shift | 10.00 to 8.00, Tuesday off | Showroom staff |
| Festival advance | Paid in October, recovered ₹2,000 a month | Whoever asks |
What does a head carpenter's payslip look like with an advance?
Ramesh, the head carpenter, earns Basic ₹14,000, HRA ₹5,600 and a special allowance of ₹3,400, a gross of ₹23,000. With PF of ₹1,680 and an advance recovery of ₹2,000, his net pay for a full month is ₹19,320.
- Recovery stops by itself when the advance is settled.
- The advances page shows paid, recovered and still due for each worker.
- Loss of pay comes from the days marked absent, pro-rated across every line.
Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.
Can the supervisor mark attendance from the workshop floor?
Yes. He opens attendance on his phone, marks everyone present in one tap and then fixes the absentees and half days. The monthly run reads those marks, so nobody re-types paid days.
- Late marks follow the shift's grace minutes the same way for every carpenter.
- Leave applied and approved on the phone shows in the run.
- Workers can see their own payslips if you invite them with the Employee self-service role.
One system
What it connects to
Attendance feeds the monthly run, and an approved run posts salary expense, PF payable and salaries payable to the ledger.
Furniture
BOMs per design, work orders, godown and showroom stock, and counter invoices with a UPI QR.
See howGST billing for furniture makers
IGST invoices to showrooms in other states, HSN 9401 and 9403 per line, and advances on custom sets settled on the bill.
See howInventory for furniture makers
Timber in cft, plywood in sheets, hardware in pieces and finished sets per godown, valued at weighted average cost.
See howAccounting for furniture makers
Showroom dues, buyer advances, timber depot bills and machinery depreciation in one double-entry ledger.
See howManufacturing for furniture makers
A bill of materials per design and a work order per batch that turns sheesham, glue and polish into finished tables at real cost.
See howPayroll
Salary structures, monthly runs and payslips with PF, PT and TDS, posted to the books.
See how
Honest limits
What SimpleERP does not do yet
- Income tax (TDS) is not computed; you set the deduction per employee
- No preset ESI or gratuity; add them as components where they apply
- No biometric device integration: attendance is marked on the phone or entered by HR
- No pay per piece made, so a carpenter paid per chair is set up with a monthly amount and the extra added on the draft payslip
- Payroll is monthly only; weekly cash wages to casual labour are recorded as expenses
Getting started
Start with payroll
Sign up with your phone
Name, phone number and a password. No card for the seven-day trial, and email is optional.
Tell us about the business
Type your GSTIN and the state fills itself. Accounts, GST rates, units, roles and numbering are seeded for you.
Add your people
Add each carpenter, polisher, upholsterer and showroom person with a joining date, a shift and a salary structure, with or without a login.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
Most of my carpenters do not have smartphones. Can they still be paid through the system?
Yes. A worker can be an employee in payroll without any login. The supervisor marks attendance for them, and the payslip prints on A4 for them to sign. Only those you invite with the self-service role open their payslip on a phone.
We pay some contract carpenters by the piece. Does that work?
Not as a piece rate. Pay a monthly amount through a salary structure and add the extra for pieces made as an earnings line on the draft payslip. If a contractor raises a bill for the work, record it as a purchase bill instead.
Do we need to deduct professional tax in Jodhpur?
Rajasthan does not levy professional tax, so leave the PT component out of Jodhpur structures. If you also run a showroom in a state that does, add PT to the structures of the staff who work there.
A carpenter joined on the 12th. Do I work out his first salary by hand?
No. Enter his joining date and the run pro-rates every line by the days he was on the rolls. A bonus line can be set to skip pro-rating, and anything unusual is fixed on the draft payslip before you approve.
Related
Keep reading
Furniture
BOMs per design, work orders, godown and showroom stock, and counter invoices with a UPI QR.
Read moreAccounting for furniture makers
Showroom dues, buyer advances, timber depot bills and machinery depreciation in one double-entry ledger.
Read moreManufacturing for furniture makers
A bill of materials per design and a work order per batch that turns sheesham, glue and polish into finished tables at real cost.
Read more
See how payroll works in SimpleERP for furniture
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