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Furniture

ERP software for furniture manufacturers and showrooms

A bill of materials for every design, work orders that move stock, one stock count across godown and showroom, and counter invoices with a UPI QR.

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In short

SimpleERP is ERP software for furniture manufacturers and showrooms in India. Each design gets a bill of materials, work orders turn board, foam and hardware into finished pieces, and showroom invoices, advances, purchases and payroll post to one ledger.

Illustration of GST tax invoice INV-2026-27-0213 to Ravi Stores with CGST 9% and SGST 9%, round off, a UPI QR code and the amount in words.

A day in a furniture business

A furniture business makes in one place and sells in another, and the money and the stock have to meet in the middle.

At Lakshmi Steel Furnitures in Coimbatore, the workshop is welding steel racks and fitting mesh chairs while the showroom on Ukkadam opens at ten. A walk-in buyer pays for two office chairs by UPI, and Annai Enterprises wants forty chairs made for a new office, with an advance paid first.

By evening the questions pile up. How many racks are in the showroom? What did the last batch of chairs cost now that castors have gone up? How much of Annai's advance is unbilled? The answers sit in a stock book, a receipt book and the supervisor's memory.

SimpleERP puts them in two documents that do the work: a work order that turns material into finished pieces at actual cost, and a sales invoice that issues the piece from the godown or showroom it left, posts the GST and settles any advance against it.

Manufacturing

Know what each design costs to make

Every design gets a bill of materials listing board or sheet, tube, foam, fabric and hardware for one batch, and a work order turns those components into finished pieces at actual cost.

  • Scrap allowance per component, such as 5% on board offcuts, raises planned quantity and cost.
  • Additional cost per batch for labour, polish or power, absorbed into the finished piece.
  • Versions. Change the foam grade on a chair and save a new version; past work orders keep the old one.
  • Plan, start, complete. Only completion moves stock.

Illustration of a bill of materials with cost roll-up and a work order moving from planned to in progress to completed.

A work order for twenty steel racks, in progress.

Inventory

One stock count across godown and showroom

Each godown and showroom is a warehouse in SimpleERP, so you see how many pieces sit in each place and what they are worth at weighted average cost. Moving display pieces to the showroom is a stock transfer.

  • Stock on hand per warehouse, such as 40 racks in the Main godown and 12 in the Ukkadam store.
  • Reorder levels on raw materials and finished pieces put shortfalls on the low-stock list.
  • Purchase orders and supplier bills receive sheet, foam and castors at the bill cost.
  • Physical counts fix the numbers with a reason, and the difference posts to the books.

Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.

Stock by warehouse, with low-stock rows flagged.

GST billing

Showroom invoices a buyer can pay on the spot

A counter invoice prints on clean A4 with your bank details and a UPI QR, so a walk-in buyer can scan and pay before the chair leaves the floor. It issues stock from the showroom and posts the sale, cost and GST together.

  • HSN on every line, such as 9401 for seating and 9403 for other furniture, with an HSN summary on the print.
  • CGST and SGST or IGST chosen from the place of supply, so an out-of-state order is taxed correctly.
  • Record cash, UPI or card against the invoice and it shows paid.
  • Returns become a credit note that puts the piece back in stock.

Illustration of the keyboard-first invoice editor with a focused line, live tax totals and shortcut hints.

The keyboard-first invoice editor.

Sales orders

Take an advance on made-to-order pieces without losing track

A sales order records what the customer ordered before anything is made or billed, and a work order can be created from any of its lines. Record the advance as a customer payment kept on account, then allocate it to the invoice when the pieces are delivered.

  • Quotation to sales order to invoice with the lines copied at each step.
  • Invoice an order in parts as pieces are ready.
  • Unallocated advances show on the customer's page until they are applied.
LineDetailAmount
Office chair mesh, HSN 940140 Nos @ ₹6,450₹2,58,000
CGST 9%on ₹2,58,000₹23,220
SGST 9%on ₹2,58,000₹23,220
Invoice total₹3,04,440
Advance receivedbank transfer, kept on account₹1,00,000
Balance due₹2,04,440
A made-to-order deal for Annai Enterprises (GST at 18% as an example)

People and payroll

Pay carpenters, welders and showroom staff from attendance

Mark attendance for the workshop and the showroom on one screen, and the monthly payroll run reads paid days and loss of pay from it. Each payslip carries PF, PT and TDS lines.

  • Shifts with grace minutes, so late marks are consistent.
  • Advances recovered through the payslip, month by month.
  • Overtime paid as a salary component in the month it was worked.
  • Payroll posts to the books when you approve and pay.

Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.

A payslip with Basic, HRA, provident fund and professional tax.

Ready on day one

What you don't have to set up

The plumbing is seeded at sign-up, so your first afternoon goes on designs and stock, not on configuring software.

  • A chart of accounts with inventory, cost of goods sold and manufacturing overhead already mapped.
  • GST rates split into CGST, SGST and IGST, ready to pick on a product.
  • Units such as pieces, sets, kilograms and metres.
  • Document numbering for quotations, orders, invoices and work orders on the April to March year.
  • Seven ready-made roles, from Owner to Employee self-service, to copy and adjust later.

One system

The modules that do this work

A completed work order moves stock and writes a journal; the invoice that follows writes the sale, the cost of goods and the GST.

Honest limits

What SimpleERP does not do for furniture businesses yet

Check these against how you work before you move.

  • A variant matrix for colour, finish and size. Each combination you stock is a separate product with its own SKU.
  • Delivery and installation scheduling. Use the expected delivery date on the sales order.
  • Batch or lot tracking. Stock is tracked by product and warehouse at weighted average cost.
  • Partial completion of a work order. Split a large order into several work orders.
  • Delivery challans as stock documents. The invoice moves the stock.
  • E-way bill or e-invoice (IRN) generation through the government APIs.

Getting started

Start with your first invoice

  1. Sign up with your phone

    Name, phone number and a password. No card for the seven-day trial, and email is optional.

  2. Tell us about the business

    Type your GSTIN and the state fills itself. Accounts, GST rates, units, roles and numbering are seeded for you.

  3. Add what you sell

    Import your finished designs and raw materials from a CSV file with HSN, GST rate and opening stock per godown and showroom, then build the BOM for your best-selling design.

  4. Post your first GST invoice

    Pick the customer, add lines and save. Your first GST invoice can be out within 10 minutes of signing up.

FAQ

Questions, answered

What is the GST rate on furniture?

It depends on the HSN code of the piece. Seating usually falls under 9401 and other furniture such as racks, tables and cupboards under 9403, and many of these have been taxed at 18%. In SimpleERP you set the HSN and rate on each product and the invoice applies them line by line. Rates change, so confirm the rate for your goods with your CA or the GST portal before you rely on it.

Can I record colours and sizes as variants of one design?

No. There is no variant matrix yet. Create each colour or size you stock as its own product, such as Office chair mesh black and Office chair mesh grey, and give each its own BOM if the material differs.

How do I handle an advance on a custom order?

Create the sales order, then record the customer's payment and keep it on account. The advance shows as unallocated on the customer's page, and when you raise the invoice you allocate it, leaving only the balance due.

Does it suit a small workshop with one showroom?

Yes. It is built for businesses of 5 to 50 people, and you can invite every team member, from the supervisor to the showroom staff, each with a role that limits what they see. It runs in any browser, including a phone.

Can I move from Tally or Excel?

Yes. Import your products with opening stock from a CSV file, add customers and suppliers with opening balances, and start invoicing from the first day of a month. Keep the old books for earlier years.

Related

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