Garment and apparel shops
Payroll software for garment shop staff
Pay the salesmen, cashiers and the extra hands who join for Diwali from the attendance both shops already mark, add each person's incentive, and recover the festival advances without a diary.
In short
SimpleERP is payroll software for retail staff in garment and apparel shops in India. Pay runs from attendance, incentives go on the payslip as earnings lines, advances are recovered each month, and PF and salary expense post to the books.
Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.
A payroll day at Awadh Dress House
Awadh Dress House has eighteen people on the rolls: salesmen and saleswomen at both shops, two cashiers, a godown boy, a tailor for alterations and the trial room helper. Through the festival season and the wedding months after it, six more salesmen join on a monthly salary.
Each salesman gets an incentive on the sarees, kurtis and readymade pieces he sold in the month, and most take an advance before Diwali to send money home. On the first of the month the owner used to work all of this out in a register; now the attendance, the advances and the run are in one place.
How is a salesman's pay set up?
Each person gets a salary structure with Basic and the allowances you pay. Uttar Pradesh does not levy professional tax, so a Lucknow payslip carries PF where it applies and any advance recovery, with no PT line.
- Raise pay from a date with a new structure; the old one stays on record.
- Weekly off set per shift, so a Tuesday off at Hazratganj and a Monday off at Aminabad both count.
- ESI added as a deduction component for staff it applies to.
| Item | How it is set | Who it applies to |
|---|---|---|
| Basic | Fixed per month | Everyone |
| HRA | 40% of Basic | Everyone on the rolls |
| Special allowance | Fixed | Salesmen, cashiers and the tailor |
| Sales incentive | Added on the draft payslip each month | Counter staff |
| Provident fund | 12% of Basic | Staff enrolled in PF |
| Shop shift | 11.00 to 9.00 with 15 grace minutes | Both shops |
| Diwali advance | Paid in October, recovered ₹1,000 a month | Whoever asks |
What does a salesman's payslip look like in Diwali month?
Imran, a senior salesman at Aminabad, earns Basic ₹9,000, HRA ₹3,600 and a special allowance of ₹2,400. In October his incentive of ₹2,500 is added as an earnings line, so gross is ₹17,500. With PF of ₹1,080 and ₹1,000 recovered against his advance, net pay is ₹15,420.
- Bonus or incentive lines can be set not to pro-rate, so a short month does not cut them.
- Recovery stops when the advance is fully paid back.
- Loss of pay comes from days marked absent, applied across the pro-rated lines.
Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.
How do I pay staff who join only for the season?
Add each festival salesman with a joining date and a structure. If he joins on 10 October, the run pro-rates October by the days he was on the rolls. When he leaves after the wedding season, set the leaving date and his last month is pro-rated the same way.
- No login needed: the floor manager marks attendance for staff without smartphones.
- Payslips print on A4 for signing, or open on the phone for those you invite.
- The payroll register exports for the season's wage records.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
One system
What it connects to
Attendance feeds the run, and an approved run posts salary expense, PF payable, advance recoveries and salaries payable to the ledger.
Garment and apparel shops
Counter and bulk GST bills, exchanges as credit notes, stock per size and branch, season buying on credit and staff pay.
See howGST billing for garment shops
Counter bills and bulk uniform orders with HSN per piece, the rate set by sale value, and exchanges on a credit note.
See howInventory for garment shops
Stock per size and per shop, season lots from Tiruppur and Surat at weighted average cost, and transfers between branches.
See howAccounting for garment shops
Daily counter cash and UPI, supplier dues to Tiruppur and Surat, bulk-order receivables and stock value in one double-entry ledger.
See howPayroll
Salary structures, monthly runs and payslips with PF, PT and TDS, posted to the books.
See how
Honest limits
What SimpleERP does not do yet
- Income tax (TDS) is not computed; you set the deduction per employee
- No preset ESI or gratuity; add them as components where they apply
- No biometric device integration: attendance is marked on the phone or entered by HR
- Incentives are not worked out from each salesman's sales; you enter the amount on the draft payslip
- Payroll is monthly only; a daily-wage helper for one rush week is recorded as an expense
Getting started
Start with payroll
Sign up with your phone
Name, phone number and a password. No card for the seven-day trial, and email is optional.
Tell us about the business
Type your GSTIN and the state fills itself. Accounts, GST rates, units, roles and numbering are seeded for you.
Add your people
Add each salesman, cashier, tailor and godown hand with a joining date, a shop, a shift and a salary structure, with or without a login.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
Can the incentive be worked out from what each salesman sold?
Not automatically. Run the sales register for the month, work out each incentive from it, and add the amount as an earnings line on the draft payslip. It is then part of gross pay and posts to salary expense.
A festival salesman left on 20 November. Do I calculate his last pay by hand?
No. Enter his leaving date and the November run pays him only for the days he was on the rolls. Any advance still open shows on his payslip, so you can recover it before the final payment.
Do I deduct professional tax for staff in Lucknow?
Uttar Pradesh does not levy professional tax, so leave PT out of the structures at both shops. If you open a branch in a state that does, add PT to the structures of the staff who work there.
Can salesmen apply for leave from their phones?
Yes, if you invite them with the Employee self-service role. They apply for leave and see their payslips on their phones, and the floor manager approves from his. Staff without a login are handled by the manager.
Related
Keep reading
Garment and apparel shops
Counter and bulk GST bills, exchanges as credit notes, stock per size and branch, season buying on credit and staff pay.
Read moreAccounting for garment shops
Daily counter cash and UPI, supplier dues to Tiruppur and Surat, bulk-order receivables and stock value in one double-entry ledger.
Read moreGST billing for garment shops
Counter bills and bulk uniform orders with HSN per piece, the rate set by sale value, and exchanges on a credit note.
Read more
See how payroll works in SimpleERP for garment and apparel shops
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