Agri inputs and farm supplies
Payroll software for agri input and fertiliser shops
Pay the counter and godown staff from the days they actually worked through the sowing rush, add the season incentive, and recover the Sankranti advance in instalments.
In short
SimpleERP is payroll software for agri input shops in India. Salaries for counter, godown and delivery staff come from phone attendance and salary structures, with season incentives, festival advance recoveries, PF and PT on each payslip.
Illustration of the daily attendance sheet on a phone with a Mark all present button.
A payroll day at Bhoomi Agro Kendra
Bhoomi Agro Kendra has nine people on its payroll: three counter staff, a godown in-charge, two godown helpers, a tractor driver, a field assistant who visits villages, and an accountant. The hamali gang that unloads lorries is paid per bag through expenses, not payroll.
From June to August the shop opens at 6 in the morning, so the counter works an early shift and a late one. Off season, everyone is back on one day shift. Sundays are working days in July and holidays in March.
In SimpleERP each person has a shift and a salary structure. Staff check in from their phones, the July run picks up the extra days and the ₹2,000 season incentive, and the godown helper's Sankranti advance comes off at ₹1,000 a month.
What goes into a counter salesman's pay?
A fixed structure with Basic, HRA and an allowance, plus the season incentive added in the busy months. PF and professional tax are included only for the staff they apply to.
- Structures written once per person and reused every month.
- Bonus-type components can skip pro-rating, so the Dasara bonus pays in full.
| Component | How it is set | July 2026 |
|---|---|---|
| Basic | Fixed monthly, pro-rated by paid days | ₹10,000 |
| HRA | Percentage of Basic | ₹4,000 |
| Travel allowance | Fixed monthly | ₹2,000 |
| Season incentive | One-off earning in June, July and August | ₹2,000 |
| Provident fund | Percentage of Basic, per your rule | −₹1,200 |
| Professional tax | Amount you set for Andhra Pradesh | −₹200 |
| Festival advance recovery | Fixed instalment until settled | −₹1,000 |
| Net pay | ₹15,600 |
How do early and late shifts in the season work?
Create an early shift from 6:00 to 2:00 and a late one from 1:00 to 9:00, each with its own grace period and working days, and assign them for the season. Check-ins are marked late against the person's own shift, and absences become loss of pay in the run.
- Working days per shift, so July Sundays count and March Sundays do not.
- Mark all present for the godown helpers, then change only the exceptions.
- Leave with half days, counted as half a paid day in payroll.
Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.
Can festival advances be taken back from salary?
Yes. Pay the advance with a monthly recovery, and every run deducts it as its own payslip line until it is cleared. When the tractor driver took ₹8,000 in January, the advances page showed ₹3,000 still due by June.
- Recovery takes the set amount or the balance left, whichever is less.
- Staff see what they still owe on their own phones.
What does approving the month do to the books?
Approval posts salary expense against salaries payable and the PF and PT payable accounts. Paying from the bank clears what is owed, and each person's payslip appears in self-service.
- Draft runs can be regenerated after fixing attendance.
- Payroll register with every component, exportable to CSV.
One system
Where payroll lands
Phone attendance feeds the run, the run posts salary expense to the books, and advances are tracked until the last instalment.
Agri inputs and farm supplies
Mixed-rate invoices for farm inputs, stock by godown, and seasonal credit to farmers with ageing.
See howGST billing for fertiliser shops
One GST invoice for seed packets, fertiliser bags and pesticide bottles, each line at the rate on its own HSN code.
See howStock for agri input dealers
Bags, packets and litres by shop and godown, with reorder levels set before kharif and rabi and stock valued at average cost.
See howAccounting for fertiliser dealers
Books that post themselves from farmer invoices and company bills, with harvest credit in an ageing report and a clean month end.
See howPayroll
Salary structures, monthly runs and payslips with PF, PT and TDS, posted to the books.
See how
Honest limits
What SimpleERP does not do yet
- Income tax (TDS) is not computed; you set the deduction per employee
- No preset ESI or gratuity; add them as components where they apply
- No biometric device integration: attendance is marked on the phone or entered by HR
- No per-bag hamali wages; loading and unloading paid by the bag goes through expenses
Getting started
Start with payroll
Sign up with your phone
Name, phone number and a password. No card for the seven-day trial, and email is optional.
Tell us about the business
Type your GSTIN and the state fills itself. Accounts, GST rates, units, roles and numbering are seeded for you.
Add your people
Add counter, godown and delivery staff with their season and off-season shifts, and a salary structure with Basic, HRA and travel allowance.
Run the first payroll
Attendance and leave feed the run; payslips post to the books and staff see them on their phones.
FAQ
Questions, answered
How do I pay the hamali gang that unloads lorries?
Not through payroll. Hamalis paid per bag are recorded as an expense, such as loading and unloading charges, against cash or bank. Payroll is for the staff on a monthly salary with attendance, a shift and a payslip.
I hire two extra hands only for kharif. Can I add them for three months?
Yes. Add them with a joining date in June and a salary structure. The first run pro-rates their pay from the joining date, so a helper who starts on 10 June is paid from that day on.
My field assistant is in the villages all day. How does he mark attendance?
He checks in and out from his phone with the Employee self-service login. SimpleERP records the time against his shift. If he forgets, the day is counted as present and flagged so the manager can correct it before the run.
Does it work out PF for my staff?
It deducts PF as a component you set, usually a percentage of Basic, and posts it to PF payable. Filing the PF return and paying the challan stay with you or your accountant, and income tax is a deduction you set per person.
Related
Keep reading
Agri inputs and farm supplies
Mixed-rate invoices for farm inputs, stock by godown, and seasonal credit to farmers with ageing.
Read moreAccounting for fertiliser dealers
Books that post themselves from farmer invoices and company bills, with harvest credit in an ageing report and a clean month end.
Read moreGST billing for fertiliser shops
One GST invoice for seed packets, fertiliser bags and pesticide bottles, each line at the rate on its own HSN code.
Read more
See how payroll works in SimpleERP for agri inputs and farm supplies
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