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Electrical and electronics

Payroll software for electrical manufacturing units

Pay panel wiremen, assembly helpers and the testing engineer from one attendance screen, with PF, the ESI deduction you set up and the season's advances taken back month by month.

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In short

SimpleERP is payroll software for electrical manufacturing units in India. Wiremen, assemblers and testers are paid monthly from attendance, structures carry Basic, HRA, PF and any ESI you add, and advances are recovered on each payslip.

Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.

A payroll day at Kovai Pump Controls

Twenty-two people work at Kovai Pump Controls: wiremen who build the panels, assembly helpers who mount contactors and run copper wire, a testing engineer who powers every panel on the bench, two drivers and the office staff. A wireman is rated by how many DOL starter and star-delta control panels he finishes in a shift, a helper by how many MCBs, overload relays and busbars he mounts into enclosures, and the pump dealers who buy the panels never see any of it. Several of the helpers earn under the ESI wage limit and the wiremen do not.

From February to May the floor works Saturdays to meet the pump season, and the owner pays the extra days at the end of the month. The rest of the year is a normal week, and the payroll has to know the difference.

How do I set up wiremen and helpers who fall on either side of the ESI limit?

Each employee has a salary structure. Add ESI as a deduction component, a percentage of gross, only to the structures of those it covers. The run then deducts it for the helpers and leaves the wiremen's payslips without it.

  • PF at 12% of Basic with the employer's share posted as a contribution.
  • Professional tax is a deduction you set per employee, in the months your local body collects it.
  • A raise from April is a new structure with an effective date.
ItemHow it is setWho it applies to
Basic, HRA at 40% of BasicFixed and percentageEveryone
Conveyance allowanceFixedWiremen and the testing engineer
Provident fund12% of BasicEveryone enrolled
ESI0.75% of gross, added as a deductionHelpers under the wage limit
General shift9.00 to 5.30, 15 grace minutesAssembly floor and office
Season SaturdaysExtra days added as an earnings lineFloor staff, February to May
Salary advanceRecovered ₹1,500 a monthWhoever takes one
Components, shifts and advances as Kovai Pump Controls sets them.

What does a panel wireman take home?

Senthil, a senior wireman, has Basic ₹15,000, HRA ₹6,000 and conveyance ₹2,000, a gross of ₹23,000. PF at 12% of Basic is ₹1,800, and his ₹1,500 advance instalment brings net pay to ₹19,700 for a full month.

  • Absent days become loss of pay from the attendance marks.
  • The advance line stops once the balance is cleared.
  • Payslip on A4 with net pay in words, or on his phone through self-service.

Illustration of the daily attendance sheet on a phone with a Mark all present button.

Attendance on a phone, which becomes paid days in the run.

How does the month's run reach the books?

Generate the run, fix the exceptions such as season Saturdays, then approve. Approval posts salary expense and employer PF against salaries payable and PF payable, and the pay step clears salaries payable from the bank.

  • A negative net pay blocks approval, so a large advance recovery is caught first.
  • Payroll register per run with every component, exportable to CSV.

One system

What it connects to

Attendance and leave feed payroll, and an approved run writes its own journal to the ledger.

Honest limits

What SimpleERP does not do yet

  • Income tax (TDS) is not computed; you set the deduction per employee
  • No preset ESI or gratuity; add them as components where they apply
  • No biometric device integration: attendance is marked on the phone or entered by HR
  • No incentive per panel wired; pay it as an earnings line on the draft payslip

Getting started

Start with payroll

  1. Sign up with your phone

    Name, phone number and a password. No card for the seven-day trial, and email is optional.

  2. Tell us about the business

    Type your GSTIN and the state fills itself. Accounts, GST rates, units, roles and numbering are seeded for you.

  3. Add your people

    Add your wiremen, helpers, testing engineer and office staff with a shift and a salary structure, adding ESI only where it applies.

  4. Run the first payroll

    Attendance and leave feed the run; payslips post to the books and staff see them on their phones.

FAQ

Questions, answered

A helper crosses the ESI wage limit after a raise. What do I change?

Give him a new salary structure from the raise date without the ESI component. Earlier months keep the old structure, so past payslips stay as they were. Your CA will tell you whether ESI continues to the end of the contribution period.

Can the testing engineer mark his own attendance when he is at a dealer's site?

Yes, with the Employee self-service role he checks in and out from his phone, and the time is recorded against his shift. There is no location check, so it relies on trust or the supervisor's review.

We pay a bonus before Pongal. Is it pro-rated?

Not if you set the bonus component to skip pro-rating. Add it to the January run for everyone eligible and it is paid in full whatever the paid days, then posted with the rest of the salary expense.

Does it generate the PF and ESI challans?

No. SimpleERP posts PF and any ESI you deduct to their payable accounts and lists them in the payroll register, which exports to CSV. The challans and returns are filed on the government portals by you or your consultant.

Related

See how payroll works in SimpleERP for electrical and electronics

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