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Bricks and blocks

ERP software for brick and block manufacturers in India

Stock counted in thousands by yard, the cost of every batch from fly ash, cement and coal, truckload GST invoices and builder credit in one system, with advances for your gangs.

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In short

SimpleERP is ERP software for brick kilns and fly-ash block units in India. It counts bricks in thousands by yard, costs each batch from a bill of materials, bills every truckload with GST and tracks what builders and dealers owe.

Illustration of a bill of materials with cost roll-up and a work order moving from planned to in progress to completed.

A day in a brick and block business

A brick yard runs on three counts: how many thousand are stacked and ready, how many went out on the trucks, and how much each builder still owes.

The day starts at the stacks. The munshi counts the ready bricks in thousands and writes them in a notebook. A tractor of fly ash arrives, the cement dealer wants payment for forty bags, and the loading gang asks for an advance. By nine, Ramesh Builders wants 4,000 bricks at their Hosur site.

By evening, three trucks have left with a dispatch slip each, one load went on credit, and the JCB diesel was paid in cash. Nobody knows what a thousand bricks cost this month after coal went up, and the builder ledger gets checked only when the builder disputes it.

SimpleERP replaces the notebook with two documents: a work order per production day or kiln load, which uses up fly ash, cement and coal and puts finished bricks in the yard at real cost, and a GST invoice per truckload, which takes them out and adds the amount to the builder's ledger.

Inventory and purchase

Know how many thousand are in the yard

Each brick type and size is a product counted in thousands, and every yard is a warehouse with its own count. Coal, fly ash, cement and sand are products too, added to stock at cost by supplier bills.

  • A "1000 Nos" unit you add once, so stock, recipes and invoices all speak in thousands.
  • Stock by yard, with transfers between the kiln yard and the block plant.
  • Low stock list shows when coal or cement is below your reorder level and turns it into a purchase order.
  • Count adjustments set the yard to what the munshi counted, with a reason.

Illustration of stock on hand by warehouse at average cost, with a low-stock row highlighted and a movement ledger.

Stock on hand by yard, with raw materials below their reorder level flagged.

Manufacturing

Know what a thousand bricks cost you

A bill of materials says what goes into one thousand bricks, with a breakage allowance and a batch cost for labour, power or diesel, and a work order per production day records what was used and made.

  • Completing a work order issues materials at average cost and adds bricks to the yard at actual cost.
  • Breakage as scrap percent on each material, so the plan already allows for it.
  • A new version when the mix changes; past batches keep theirs.
LineQuantityCost
Fly ash1,650 kg @ ₹0.50₹825
Sand900 kg @ ₹1.20₹1,080
Cement200 kg @ ₹7.50₹1,500
Gypsum60 kg @ ₹6₹360
Breakage allowance2% of ₹3,765₹75.30
Labour, power and dieselper batch₹900
Cost per 1,000₹4,740.30
Cost roll-up for 1,000 fly-ash bricks (BOM v1, Annapoorna Brick Works)

GST billing

One GST invoice for every truckload

Each truckload is one invoice: pick the builder, type 4 thousand at your rate per thousand, and SimpleERP takes the bricks out of the yard, books cost and margin, and writes the GST in one step.

  • CGST and SGST or IGST chosen from the place of supply.
  • HSN on every line and an HSN-wise summary on the print.
  • Vehicle number and site in the invoice notes, printed on a clean A4 copy with your UPI QR.

Illustration of GST tax invoice INV-2026-27-0213 to Ravi Stores with CGST 9% and SGST 9%, round off, a UPI QR code and the amount in words.

A tax invoice for one truckload of bricks with CGST and SGST.

Payments and receivables

See which builder owes what, and since when

Every invoice and payment lands on the builder's or dealer's ledger, and the ageing report shows what is overdue and for how long, so the follow-up call starts with the right number.

  • Credit limit per builder, with a warning on the invoice when a load would cross it.
  • Part payments allocated to the invoices they settle, so balances are never typed by hand.
  • Statements with a running balance you can print or share before the site visit.

Illustration of receivables ageing: ₹2,14,800 to collect across 5 buckets, with customer totals.

Receivables ageing by builder and dealer.

Payroll, expenses and assets

Gangs, diesel and machines in the same books

Monthly staff are paid from attendance with advances recovered on the payslip, diesel and JCB hire go in as expenses, and the block machine and tractor depreciate as fixed assets.

  • Advances recorded when paid and recovered month by month through payroll.
  • Expenses for diesel from a phone, with the receipt photo.
  • Depreciation on machines and vehicles posted to the books every month.

Illustration of a payslip with Basic, HRA, provident fund and professional tax lines and net pay of ₹27,660.

A payslip with an advance recovery line.

Ready on day one

What you don't have to set up

SimpleERP seeds the dull parts when you sign up, so day one is about bricks and builders.

  • A chart of accounts with inventory, cost of goods sold and asset categories for plant, machinery and vehicles.
  • GST rates split into CGST, SGST and IGST, ready to pick on a product.
  • Units such as pieces and kilograms, and numbering on the April to March year.
  • Salary components (Basic, HRA, PF, PT, TDS) and a default shift.
  • Seven ready-made roles, from Owner to Employee self-service.

One system

The modules that do this work

A completed work order moves raw materials and bricks; a truckload invoice writes the sale, the cost, the GST and the builder's balance in one step.

Honest limits

What SimpleERP does not do for brick and block makers yet

Better you hear it now than find out after the first season.

  • Stage-wise counts for moulding, firing and sorting. Record breakage as scrap or a stock adjustment.
  • Piece-rate wages per thousand. Payroll is monthly salary with components.
  • Delivery challans as stock documents. The invoice moves the stock, so raise it when the truck leaves.
  • E-way bill or e-invoice (IRN) through the government APIs. Generate the e-way bill on the portal.
  • The special lower rate without input credit is not a seeded rate. Add it under Settings and ask your CA for the invoice wording.

Getting started

Start with your first invoice

  1. Sign up with your phone

    Name, phone number and a password. No card for the seven-day trial, and email is optional.

  2. Tell us about the business

    Type your GSTIN and the state fills itself. Accounts, GST rates, units, roles and numbering are seeded for you.

  3. Add what you sell

    Add a "1000 Nos" unit, then your brick and block types and raw materials with opening stock per yard, from a CSV file or one by one.

  4. Post your first GST invoice

    Pick the customer, add lines and save. Your first GST invoice can be out within 10 minutes of signing up.

FAQ

Questions, answered

Which GST rate applies to bricks and blocks?

It depends on the product and its HSN code. Since 1 April 2022 brick kilns have had two options: a standard rate with input credit, or a lower special rate without input credit for kilns that opt in. Building bricks (for example HSN 6901 or 6904), fly-ash bricks (6815) and cement blocks (6810) have their own entries, and the rates have been revised since. You set the rate and HSN on each product. Rates change, so confirm the rate for your goods with your CA or the GST portal before you rely on it.

Does it track moulding, firing and sorting stages?

No. SimpleERP covers the money and stock side: what went into a batch, what came out, what was sold and who owes you. Record one work order per production day or kiln load and adjust stock after sorting.

How do I pay moulding and loading gangs?

Monthly workers go through payroll, with advances recovered on the payslip. Piece-rate wages are not supported, so if a gang leader is paid per thousand, record him as a supplier and post his bill when the count is done.

Does it suit a small yard with a munshi and one accountant?

Yes. Members are unlimited and each gets a role, so the munshi enters stock while the accountant handles payments and GST. It runs in a phone browser, so the yard needs no computer.

We use a notebook and Tally today. How do we move?

Import products from a CSV file with opening stock per yard, enter builders and suppliers with opening balances, and start invoicing from the first of a month. Keep Tally for past years.

Related

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